Friday 16 November 2007

Procrastination - (more or less)

Joking aside, putting off a job until some other time (usually 'tomorrow') it one of the root causes of projects not being completed. This applies both at work and at home. How often have we said, or heard "I'll do it tomorrow"? Often, of course it then is a case that "tomorrow never comes" and the work does not get finished.
So how can we overcome this problem? Firstly by recognising that it exists, and then by planning. Maybe the person is overloaded and cannot do the work (perhaps being too tired). Or maybe there is little or no incentive to have the task completed. To find a solution, several options need to be considered. Is the work really required or can it be abandoned? Is there someone else who could possibly complete the work? Can the priorities of all the competing jobs be changed so that the job being considered becomes more important and so be done in place of other tasks? Is lack of progress a sign that training is required? If there are no competing tasks, then perhaps an incentive is needed to have this work completed.
When developing software using the Agile and scrum, certain principles are clear. Holding regular reviews of progress will show up those who are not getting work completed, and limiting a working week to 40 hours should mean that nobody becomes too tired to do their work.
These same principles can be applied elsewhere also - home, charity groups. Without setting goals and reviewing progress are needed in all activities. But a word of warning - do not let the setting and achieving goals become your only concern and distract you from seeing the 'wider picture'.

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